CapEx Approval Management

CapEx Approval Management

A flexible CapEx approval management software for safeguarding investments and shorter CapEx cycles. Get the process automated within hours, ensure that each CapEx request goes through a rigorous evaluation process quickly, and gain a competitive edge in your market.

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Resilient CapEx approval process for business growth

As the world changes quicker than ever and it becomes even more important to make sure that each CapEx request goes through a rigorous evaluation and approval process quickly in order to look forward to new growth opportunities, while safeguarding business from the financial drain.

Comindware CapEx Management software extended with OpEx management functionality is designed to empower enterprise CFO or “the finance guy” at a startup for full control over CapEx management. Easily configure web forms and workflows without having to solely rely on IT and suffer delays. It allows you to design, build, use and modify capital expenditure request processes within a highly intuitive, web-based user interface. With an advanced CapEx system you get all the necessary tools for thorough expenses management, on-demand reports, and turning safeguarded investments into business growth.

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The Best Feature Set
among BPM software

4.9 out of 5 stars from users for customer satisfaction

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Key CapEx management features

Automated CapEx Approval Process

Have a new, automated CapEx approval process up and running within days, not months.

  • Full automation and elimination of error-prone spreadsheets/email process tracking
  • Friendly workflow editor for hierarchy-driven approvals design and Business Rules setup
  • Timely and accurate approval request routing and notifications
  • Sequential or parallel approvals
  • Escalations based on inactivity and due dates

Agile Workflow and Ad-Hoc Approvals

Get advantage of on-the-fly changes to request-forms and automated CapEx approval workflows:

  • Designated alternative approvers
  • Manager-driven re-routing
  • Request route by amount, department or any CapEx data

CapEx Request Submissions

Easily design CapEx request forms and standardize request preparation:

  • Graphical form builder available via any web browser
  • Configurable tabs and data fields
  • Standardized request processes across company divisions
  • Changes to forms during workflow execution
  • CapEx data export to MS Word and MS Excel

Team Communication and Collaboration

Improve team communication and collaboration thanks to a single work environment for employees, automated workflows, documents and knowledge.

  • Manager approval and request management by email or from mobile interface
  • Easy attachment of supporting documents
  • Centralized data and document management for CapEx process
  • Out-of-band integration with Outlook, SharePoint and Active Directory

CapEx Approval Process Transparency and Compliance

Identify CapEx management bottlenecks and implement corrective action in time:

  • Transparent view of the CapEx approval process and current status
  • Comparison of planned expenditure vs. actual spend
  • Reports on efficiency of process overall or for individual CapEx approval requests
  • Clear, automatically-generated audit trail
  • Visualization for sophisticated CapEx management process
  • Integration with 3-rd party accounting and ERP systems as well as data export and import to ensure accuracy of company balance sheets and income statements.

Powerful and easy workflow automation tool you were seeking. Risk-free trial!

CapEx Approval Process Challenges

Managing and tracking CapEx requests and approvals through lengthy email strings, paper trails or static spreadsheets can lead to loss of critical information, visibility and control. Here is a short list of common CapEx approval management challenges:

Workflow software successfully replaces manual CapEx approval processes by automating task flow and ensures faster approval process.

Effective CapEx communications ensure lower operating expenses and help businesses with increasing overall value. Utilizing a proper CapEx approval solution will help with:

Usually, the following sub-processes are critical for automation:

An agile capital expenditure approval process and transparent operation expenditure management are keys to cost containment and optimization.

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Implementation example

Hertz has leveraged Comindware Tracker to create a modern CapEx approval application, which replaced complex Excel files. Thanks to process automation the rental car company dramatically reduced the expenditure approval cycle time, decreased operational expenses and minimized financial risks. Get our PDF Case Study to learn more about Hertzs objectives, approach, solution and results.

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In Cloud & On-premise

In Cloud & On-premise

Comindware® provides both on-premise and in Cloud deployment options. Besides, flexible transition between cloud-based workflow solution and on-premise one can be rolled out if needed. Learn more

API and Integrations

API and Integrations

Comindware provides wide workflow integration capabilities.Take advantage of bidirectional integration scenarios, s support for both fine grained, and bulk export operations – all available through Web Services open API’s and built-in enterprise services. Learn more

Comindware Mobile Apps

Mobile

Run your workflow seamlessly on your desktop computer, iOS and Android phone or tablet and enjoy fully consistent user experience.

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