CapEx Approval Management

An agile capital expenditure approval process and transparent operation expenditure management are keys to cost containment and optimization.

Comindware CapEx Management software extended with OpEx management functionality is designed for business users. Easily configure web forms and workflows without having to solely rely on IT and suffer delays. It allows you to design, build, use and modify capital expenditure request processes within a highly intuitive, web-based user interface. With advanced CapEx system you get all the necessary tools for thorough expenses management while executing day to day business.

CapEx RequestComindware

Automated CapEx Approval Process

Have a new, automated CapEx approval process up and running within days, not months.

  • Full automation and elimination of error-prone spreadsheets/email process tracking
  • Friendly workflow editor for hierarchy-driven approvals design and Business Rules setup
  • Timely and accurate approval request routing and notifications
  • Sequential or parallel approvals
  • Escalations based on inactivity and due dates
CapEx approval workflowsComindware

Agile Workflow and Ad-Hoc Approvals

Get advantage of on-the-fly changes to request-forms and automated CapEx approval workflows:

  • Designated alternative approvers
  • Manager-driven re-routing
  • Request route by amount, department or any CapEx data
CapEx Approval ProcessComindware

CapEx Request Submissions

Easily design CapEx request forms and standardize request preparation:

  • Graphical form builder available via any web browser
  • Configurable tabs and data fields
  • Standardized request processes across company divisions
  • Changes to forms during workflow execution
  • CapEx data export to MS Word and MS Excel
CapEx and OpExComindware

Team Communication and Collaboration

Improve team communication and collaboration thanks to a single work environment for employees, automated workflows, documents and knowledge.

  • Manager approval and request management by email or from mobile interface
  • Easy attachment of supporting documents
  • Centralized data and document management for CapEx process
  • Out-of-band integration with Outlook, SharePoint and Active Directory
CapEx managementComindware

CapEx Approval Process Transparency and Compliance

Identify CapEx management bottlenecks and implement corrective action in time:

  • Transparent view of the CapEx approval process and current status
  • Comparison of planned expenditure vs. actual spend
  • Reports on efficiency of process overall or for individual CapEx approval requests
  • Clear, automatically-generated audit trail
  • Visualization for sophisticated CapEx management process
  • Integration with 3-rd party accounting and ERP systems as well as data export and import to ensure accuracy of company balance sheets and income statements.

Powerful and easy workflow automation tool you were seeking. Risk-free trial!

CapEx Approval Process Challenges

Managing and tracking CapEx requests and approvals through lengthy email strings, paper trails or static spreadsheets can lead to loss of critical information, visibility and control. Here is a short list of common CapEx approval management challenges:

  • Manual, non-standardized processes
  • Missed deadlines and inaccurate request routing
  • Unproductive communications and emails
  • Multiple errors, duplicating or missing request data

Effective CapEx communications ensure lower operating expenses and helps businesses with increasing overall value. Utilizing a proper CapEx approval solution will help with:

  • Recording and monitoring CapEx budget request to actual spend
  • Tracing back to CapEx performance commitment (e.g. expected ROI / cost reduction, etc.)
  • Linking CapEx system information with purchase or assets management system
  • Optimizing company’s daily spends and significantly
  • Increasing the accuracy, transparency and efficiency of your capital expenditure approval process

Usually, the following sub-processes are critical for automation:

  • CapEx request submission and approvals
  • CapEx data and document management
  • Request routing and task hand-overs’
  • Team communication and collaboration
  • Notifications and reporting

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