Document Tracking Software

Document Tracking System

A flexible online document management system for any business that needs to track and manage not just documents themselves, but also their lifecycles, related workflow processes, and people involved. This document tracking tool takes away the hassle of documents management when multiple departments and employees are involved in work on the same document.

Document management for modern business

Transform the way you share, manage, approve, store and secure digital documents.

Comindware Tracker document management solution integrates documents into company’s business processes, and enables seamless collaboration within documents. The document management software (DMS) enables quick-win addition and modification of workflows with no interruption to ongoing activities and reduces operational expenses. Integrated work environment makes document search and tracking quick and easily. Flexible document workflows make your company prepared for change in the future.

Explore Document Management Solution

Document management system can be easily tailored to your business needs and extended on an as-needed basis. Consider some common Comindware Tracker based document tracking apps:

Get contracts timely signed up and renewed thanks to a fully-automated contract approval process template.

Ensure that invoices are quickly routed straight through necessary approval and verification steps, avoid manual matching and delays with payments.

Create web forms for easy submission of “compliant” purchase orders, automate purchase order approval workflow and speed up your work.

  • Staff instructions approval

Keep staff instructions up to date and compliant with company policies and regulations thanks to automated instruction approval workflow.

  • Legal document management

Gain convenient access to case and matter information with a single system for legal document management and workflow automation.

  • Document control and review

Enjoy complete visibility into document review process and get control over documents in work context.

  • Document lifecycle management

Streamline document lifecycle with automated document approval workflow advanced by social collaboration tools and mobile access.

  • Records management

Ensure records compliance, keep track of retention schedules, automate records-related activities, and avoid penalties when regulators or auditors come calling.

Ensure smooth compliance and policy management thanks to automated approval processes and reliable storage and management of related documents.

  • Report document approval

Eliminate inefficient report approval process via email. Enable employees to submit and keep track of report submissions as they route through the approval workflow.

Your company has specific document workflows or requests that go beyond the norm - you are not alone. Document management software by Comindware has been developed with flexibility in mind and adapts to your processes and goals. Even more, Comindware document tracking solution for electronic documents management allows non-technical users to model, run and modify workflows with drag-and-drop simplicity.

Powerful and easy document tracking tool you were seeking. Risk-free trial!

Benefits of document control software

Every typical knowledge worker knows the frustration of trying to keep track of a documents and tasks stream every single day. Comindware Tracker equips employees and managers to get control over documents in work context:

  • Unified document and data management
  • Document version control
  • Automatic document matching and verification
  • Quick workflow setup with no IT resource required
  • Flexible web forms for data capture
  • On-the-fly changes to workflows, forms, and data
  • Easy admission of a new work environment thanks to the Outlook-style interface
  • Cloud or on-premise deployment, Outlook integration, API for integration with 3rd-party systems

Help your company succeed by streamlining document tracking processes for general contracts, bids, and other documents that need approval, smoothing exchange of documents across different departments in the company. Even more, thanks to simplified document tracking, speeded up business processes you enable faster decision making.

Key document management features

Automated document processingComindware

Automated document processing

Have a simple or complex document processing workflow cycles up and running within days, without any coding.

  • Graphical workflow editor for quick workflows setup and automation of repetitive document processes like contract approvals, account payables, leave applications etc.
  • Transition and validation rules for automated workflows, Excel-like formulas
  • On-the-fly changes to web-forms and workflows
  • Data import and export to MS Word and MS Excel
Easy documents routingComindware

Document tasks

Make sure that employees can focus on their key tasks by taking care of the routine jobs like sending documents for review, approval or comments and increase productivity:

  • A built-in task management system
  • Easy documents routing
  • Assigning tasks to multiple users
  • Social collaboration back and forth on a task or document
  • Notifications for employees when a task is assigned, due or completed
Document access controlComindware

Collaborative working environment

Improve your team productivity and performance thanks to a single work environment for employees and centralized storage for documentation, tasks, processes, and knowledge.

  • Document access control for both employees and external users
  • Documents, files and knowledge sharing in work context
  • Document versioning
  • Integration with Outlook, SharePoint and Active Directory
  • Fully configurable dashboards, reports and notifications
  • Support for mobile platforms
Document access controlComindware

Document Access Control

Safeguard your valuable documents or spreadsheets from unauthorized views, prints and usage, keep control over documents spreading.

  • Access permissions for different user roles
  • Dynamic permissions based on the document type, current workflow step and/or other data points
  • Security settings for invited workflow participants
Additional extensions to connectComindware

Additional Extensions To Connect

Get DMS that fits all your business requirements and simplify your work by integrating Comindware Tracker with any API enabled web service.

  • OCR (Optical Character Recognition) services for scanning text documents and converting them into editable format
  • Automatic line matching services for capturing data from scanned documents and automatic form fields filling for further processing
  • eSignature services for proper signing digital documents
  • Outgoing email tracking services for attachment tracking, email open and click status

Powerful and easy document tracking tool you were seeking. Risk-free trial!

Who Uses Document Tracking Software?


Businesses of all types rely on Comindware Tracker for addressing their document tracking needs and requirements. There’re successful use cases in insurance, financial, healthcare, banking, and other industry segments.

Documents usually tracked by businesses include:

  • Invoice, balance sheet and other finance documents
  • Request for proposal (RFP), official offer, contract, customer file and other sale-related documents
  • Job offer, employment contract, policies, salary slip and other HR documents


Companies in the construction industry widely use document tracking software (DTS) by Comindware throughout construction projects handling process.

I list of documents tracked by contractors repeats the ones for business segment and includes industry specific documents like:

  • Jobsite documentation
  • Equipment documents
  • Warranty certificates


Document tracking software by Comindware is used by Universities, K-12, Schools, Colleagues, and other Educational Institutions. They usually require reliable tracking of HR documents, student onboarding documents and educational materials.

Industry specific documents for tracking include:

  • Teacher evaluations
  • Student housing documents
  • Lab and research materials
  • Books and library materials
  • Media files and SCORM/AICC files


Government agencies, from local to federal, use Comindware Tracker for their document management and tracking needs. There’re examples of successful DTS usage in such governing groups as Municipalities, Embassies, Police, Fire, and more.

Documents usually tracked by government establishments include:

  • Bylaws
  • Guidelines
  • Policies
  • Tender documents
  • Meeting reports

Powerful and easy document management software you were seeking. Risk-free trial!

In Cloud & On-premise
Comindware in Cloud
In Cloud & On-premise

Comindware® provides both on-premise and in Cloud deployment options. Besides, flexible transition between cloud-based workflow solution and on-premise one can be rolled out if needed.

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API and Integrations
API and Integrations
API and Integrations

Comindware provides wide workflow integration capabilities.Take advantage of bidirectional integration scenarios, s support for both fine grained, and bulk export operations – all available through Web Services open API’s and built-in enterprise services.

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Comindware Mobile Apps

Run your workflow seamlessly on your desktop computer, iOS and Android phone or tablet and enjoy fully consistent user experience.

Get in touch

Request a quote

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Comindware Tracker Trial

Comindware Tracker Trial

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