Collaborative Minds Blog Plan.

In some businesses, especially in startups, employees may have to do other jobs here and there, aside from their basic responsibilities. One of the most critical of these “other jobs” is project management.

Even as more companies now prefer certified project management professionals, the reality is that getting a PMP certification can be quite an expensive commitment to make. Some professionals handed with additional project management responsibilities have to make do with mastering a simpler project management guide instead.


Cloud-based collaboration tools are becoming more and more popular. From instant messaging to file and document management, from video conferencing to remote access, from collaborative mind-mapping to knowledge sharing, and everything in between, there’s most possibly a cloud-based app you can try. The popularity of cloud-based collaboration tools isn’t unfounded, particularly if your business is unable to keep up with the demands (infrastructure, talent, server maintenance and upkeep, etc.) of an on-premise server deployment to power your collaboration needs.


Agile is a powerful word, a methodology that has proven to be quite a success that sometimes, when people hear it, they think it’s a magic project management solution or formula that’s going to wipe away all their process and project management woes for good.


By saying ‘optimized processes’, Gartner explains that this means a sufficiently high level of BPM maturity that results in a situation where ‘enterprise business outcomes consistently meet forecasts’.


Dealing with massive amounts of requests is an everyday occurrence for most businesses, be those from employees, vendor partners, customers and other stakeholders. Creating a SharePoint help desk system to deal with all these requests, however, isn’t always easy. While SharePoint is a useful software right out of the box, one major challenge SharePoint users have to contend with is the needed technical expertise to align the software’s functionalities with that of the company’s unique business needs.


Whether they’re across the globe, country, locality, or floors in the same building, more and more companies are relying on the efforts of distributed teams. This is one of several reasons why online project collaboration tools are being widely used today. Online project collaboration tools are more manageable, highly deployable, support cross-platform compatibility and mobility, among others, for a fraction of the amount most businesses spend to keep and maintain an on-premise server.


Did you know that an alarming 0% of organizations have the BPM level of maturity when they can fully use optimized process? At this level, optimized processes would lead to profitability when ‘enterprise business outcomes consistently meet forecasts, as Gartner estimates’ yet no one still has achieved this. Why does this occur? First of all, because gaining this maturity turns out to be costly and time consuming due to the rigidity of the existing BPM systems. Yet it is just a matter of the right approach to BPM adaptability, which helps find the exit from this impasse.


If you don’t know what’s going on in your department or your company right now, you are trying to manage a ‘blind system’. Even process automation doesn’t give you enough insight into daily company activity in this case. The holistic approach is a combination of tools you can put together around your automated processes to gain visibility. Here is what you can do:


Back in the day when social task management tools were unheard of, managers scheduled team meetings to distribute tasks and/or check members’ task statuses. Meetings were also required to discuss task execution challenges and brainstorm ways to ensure effective task management. Progress reports were then sent as a spreadsheet, or some other file type, via the company’s internal shared drive or through email.


When handling company crises, versatility is the name of the game. Versatility means flexibility, and flexibility in critical business situations entails effective communication among involved parties – staff on the ground, management, and support personnel. Needless to say, your collaboration tools for business can play an essential role in overcoming trying business circumstances.


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