Many…No…MANY times in my life I observed situations, when someone enthusiastically started using inappropriate tools in their daily life. When, some time ago, Japanese restaurants became popular here, my best friend was so enthusiastic about chopsticks, that he started to use them everywhere. Imagine – seriously, an adult guy consuming French fries in McDonalds with chopsticks. OK – don’t worry, this didn’t last too long.
When it comes to the implementation of workflow management software, the concept of delegating the choice to the employees seems to be quite reasonable. Why would a c-level manager chоose work management software themselves? Work management software will be used by the employees for their daily routine. The c-level manager only needs visibility and good reporting capabilities from this software, while the choice of the operational features should be done by those who are going to operate with the help of the new workflow system.
Online work collaboration has a lot in common with what we have already got used to when collaborating online for personal purposes: comments like on Facebook, file sharing like with DropBox or Google Docs. Yet it doesn’t matter if collaboration is online or offline, the key difference of work collaboration is that it should be aimed at delivering results. That’s what gives birth to online collaboration efficiency and productivity techniques.
So you have emails, calendar and contacts in Outlook. These basic tools are good, yet when it comes to managing whole processes or projects, they are nowhere near enough. And they are not enough because you are not managing simple personal tasks: you need to manage processes. And you need to manage them on the whole directly in your Outlook without the pitiful need of switching between different tools.
Adaptive business process management means that whenever you have a new turn in your existing business processes, your BPM system quickly adapts to them. And we have already spoken about its benefits in one of our posts
In a couple of words, it means that you no longer have to manage ad hoc processes manually just because your BPM system is too heavy and you can’t configure it to tie it up closer to the existing ad hoc situation. In this case, when you use Comindware Tracker, you can simply create as many sub-tasks as you need to resolve the situation and this proves to be much more controllable, accountable and efficient rather than simple emails, which we usually turn to in case of any unexpected change in routine processes. So how exactly can you use adaptive BPM in Outlook?
Ok, so you have a super-critical process which is important for all of your clients. You can stress out about it and keep it all in your mind, in your email, post it all over your desk and walls, even put notes on the palm of your hand – and you can still miss something. The first thing you’re going to miss is control over your process, over what your team is doing, which task has what status. You’ll never see it clearly with ordinary tools, unless you carefully fill out a relevant Excel file, for example. And this, unfortunately, takes time. And we all need more than 24 hours in a day to finish all tasks.
When you want to set up a business process really quickly, you need a solution that will be specially designed for that, as is the case with Comindware Tracker, for example. This is a really simple solution: when it comes to creating a complete process management infrastructure for your company. Comindware Tracker opens in your browser window. If you chose the Cloud version, then your Comindware Tracker is ready to work with. It suffices to register here.
Please note that in this case your Cloud version of Comindware Tracker will be free for you for next 30 days. Data can be easily exported from the solution into Excel and Word, so even when you start working with the solution, you are not restricted in any way.
The need to coordinate efforts of several employees or even of several teams sometimes makes us face the problem that organizational issues can take time. It would be great to reduce this time and put it to work. What can be done here? How to manage your employees effectively? This can be done if all your team players have enough information – what they are all currently doing, what they have already completed, or what they are going to do. In a modern world, information is king. It rules the world. And it rules your business.
The social web is far from a new concept. Even before social networks such as Facebook and Twitter made social popular to the mainstream, the knowledge management community have been utilising discussion forums and wikis within organisations for many years.