Task management is a complex process of organization of work aimed at completion of a certain task. Key parts of task management process are planning of tasks, resources, time, results, goals and ways of reaching of goals, testing of achieved results and estimating the validity of a result to planned results and goals, tracking of activity of every employee engaged in the task fulfillment as well as control of time spent or wasted, detection of spots in workflow which leak time, reporting. A reporting step is one of the most essential as it depicts how a team or certain employee performs on certain task.
Traditionally task management is performed in spreadsheets requiring data uploads. Actually spreadsheets present only a digital copy of a paper which does not assist you to manage tasks, resources and other aspects of a project in any way. The paper does not assist you the same.
To perform task management effectively IT market offers various task management solutions.
Task management software is a digital product providing environment, a single point of contact for communication and collaboration of people on a certain task. The task management application provides a convenient system of ranking tasks by complexity, priority, form and other factors mattering for your project.
Effective management of tasks and projects in business requires a complete control of every aspect of workflow and tasks with focus on time, efforts (people engaged in task performance), finances, recurrency, status of completion, notifications. All of these aspects are tracked and controlled with task management software.
The market offers various solutions for different businesses. There are free solutions as well as very high price tags for advanced tools. Some require just one time payment, while other projects feature monthly fee. But we will not focus our attention on how to choose optimum task management software for your business, but instead we will review key features which will be of the highest priority for your company.
Let us start with a type of task management software. Commonly there are two possible solutions: