Key Techniques for Delivering Business Process Automation Benefits
Thursday, May 29, 2014
As businesses evolve and more work needs to be done, the conventional solution is to either overwork the people or hire more people to do all the extra work. As things stand nowadays, companies cannot afford to keep hiring more people. High-skilled jobs are already difficult and expensive to fill, and getting more people on board to do low-skilled and sometimes merely repetitive tasks can set cost-saving goals back.
This is where business process automation (BPA) solutions come in handy.
Why implement a business process automation solution
Business process automation benefits the organization by setting a clear step-by-step workflow solution and speeding up otherwise vague business processes. These processes could range from something as simple as filing an expense report to something as multifaceted as drafting contracts and sending out invoices to clients.
The whole goal of a business process automation solution is for the company to save costs. Whether it is done by simplifying operational processes, bringing down labor costs or client response times, the ultimate goal is always the same – to end up with the most cost-effective bottom line. Since the automation of business processes already hopes to accomplish this, a further solution is to integrate technology into these processes to further bring down labor costs.
Below are some business process automation benefits:
- Reduces work cycle times
- Increases response rate
- Minimizes human error
- Decreases workload
- Gives management the ability to track work cycles more effectively
- Gives management the ability to document results more effectively
- Makes process auditing more transparent and efficient
There are three main techniques in implementing a business process automation solution:
- Extension of an existing IT system
- Purchasing a process-specific business process automation software
- Purchasing an adaptive business process automation solution
The first technique entails the extension of an already existing model, developed from the IT system. Since IT processes are already usually automated, companies find it beneficial and cost-effective to attach BPA solutions to these IT functionalities. The problem with this approach lies in the process, and additional cost and time investment in finding the appropriate talent to develop these, as well as the training it would take for employees to integrate the new program into their daily tasks.
The second technique is to purchase specially-tailored business process automation tools. By purchasing ready-made tools, companies eliminate the need for hiring more IT talent to develop the tools in-house. However, despite the variety with which these tools are produced, not all industries can make use of all the tools’ built-in features. Other industries may need some functionalities that are missing in the ready-made product, or worse, they are paying for functionalities they don’t really need.
The last technique is a better integration of both techniques. By purchasing a ready-made business process automation software that is highly customizable, companies can make do with an already available infrastructure and then build whatever other functionality their specific industry needs from that main architecture.
Choosing the right business process automation softwareThese ready-made plus customizable BPA solutions are a feature set offered by the award-winning business process automation software, Comindware Tracker.
Comindware Tracker contributes the following business process automation benefits:
- Comindware Tracker is easy to learn and implement.
- Its user-friendly interface and easy deployment process eliminates the need for hiring more employees to install, troubleshoot, maintain and develop further process functionalities.
- Comindware is easy to operate, with a visual drag-and-drop interface.
- The software is flexible, allowing industries to customize functionalities and adapt them to their business processes, not the other way around.
- Designing, developing and updating the software does not require redeployment or high-level technical skills.
Businesses are constantly facing pressure to be more fiscally prudent. This pressure is more apparent in these volatile economic times, when taking business processes and operating costs down is one of the responsibilities managers must handle. By modeling and streamlining business processes, organizations are able to decrease response times, thus leaving more time to accomplish other tasks. This added efficiency helps to eliminate wastage of time and other resources spent mulling over procedures that could have been completed more effectively.
In the world of business, time is money, and the more time businesses can save, the more opportunities there are to make money. The best way to think about this is business process automation benefits not only the employees (decreasing workload), but the organization as well (increasing the bottom line).